Massachusetts Academy of Mathematics & Science: Library Resources: Citation Guidance

Resources to Help with APA Style Citations

Video: Introduction to APA

Run Time: 2:53

Key Student Learning Competencies:

• What is APA? (0:30)
• When to use APA (0:42)
• Basic Elements of APA (1:02)
• Primary v. Secondary Sources w/ APA (1:32)
• Direct Quotes v. Paraphrasing in APA (2:25)

Video: APA In-Text Citations

Run Time: 2:55

Key Student Learning Competencies: 

• Paraphrasing Citations--Parenthetical and Narrative (0:30)
• Direct Quotations In-Text (1:20)
• In-Text Citations for Organizations (1:59)
• In-Text Citations for Personal Comminucations & Interviews (2:25)

Video: APA Reference Lists

Run Time: 2:38

Key Student Learning Competencies: 

• General Elements of Ref List Entries (0:42)
• APA Ref List Entries: Books (1:03)
• APA Ref List Entries: Newspapers (1:27)
• APA Ref List Entries: Academic Journal Articles (1:42)
• APA Ref List Entries: Web Pages (1:58)
• APA Ref List Entries: Organizations as Authors (2:18)

APA Citation Examples

Books

Basic Format for a Book:

• Reference List: Authors' Last name, First Initial. (Year). Book title: Subtitle. (Edition) [if other than the 1st]. Publisher.
• In-text: (Author, Year)

   - Book with One Author:

• Reference List: Brader, T. (2006). Campaigning for hearts and minds: How emotional appeals in political ads work. University of Chicago Press. 
• In-text: (Brader, 2006)

   - ​Book with Two Authors:

• Reference List: Miller, T. E., & Schuh, J. H. (2005). Promoting reasonable expectations: Aligning student and institutional views of the college experience. Jossey-Bass.
• In-text: (Miller & Schuh, 2005)
  *for more than two authors (3 or more), list only the first author’s name followed by “et al.” in every citation, even the first, unless doing so would create ambiguity between different sources. Example: (Kernis et al., 1993)

Basic format for an eBook:

• Reference List: Author's Last name, First Initial. (Year). Book title [format of book]. Publisher. URL 
• In-text: (Author, Year)

  - Example:

• Reference List: Brock, J., & Arciuli, J. (2014). Communication in autism [eBook edition]. John Benjamins Publishing Company. https://doi.org/10.1007/978-1-4757-4806-2
• In-text: (Brock & Arciuli, 2014)

Articles

Basic Format for an Online Article:

• Author’s Last Name, First Initial. (Year). Article title. Magazine/Journal/Newspaper Title, Volume number(Issue number), Page numbers. doi or URL of publication home page

   - Online Journal Article with DOI Assigned:

• Basic Format: 
  • Author, A. A., & Author, B. B. (Year). Title of article. Title of Journal, volume number(issue number), page range. https://doi.org/10.0000/0000
• Example:
  • Denhart, H. (2008). Deconstructing barriers: Perceptions of students labeled with learning disabilities in higher education. Journal of Learning Disabilities, 41(6), 483-497. https://doi.org/10.1177/0022219408321151

   - Online Journal Article with no DOI Assigned:

• Basic Format:
  • Author, A. A., & Author, B. B. (Year). Title of article. Title of Journal, volume number(issue number). http://www.someaddress.com/full/url/
• Example: 
  • von Busch, O., & Palmas, K. (2016). Designing consent: Can design thinking manufacture democratic capitalism? Organizational Aesthetics, 5(2), 10-24. https://oa.journals.publicknowledgeproject.org/index.php/oa/article/view/66

   - Newspaper Article Found on a Newspaper's Website:

• Basic Format:
  • Author, A. A. (Year, Month Day). Title of article. Title of Newspaper. 
    http://www.someaddress.com/full/url/ 
• Example:
  • Zernike, K. (2016, February 29). Testing for joy and grit? Schools nationwide push to measure students’ emotional skills. The New York Times. http://www.nytimes.com/2016/03/01/us/testing-for-joy-and-grit-schools-nationwide-push-to-measure-students-emotional-skills.html?_r=0 

Images

Basic Format for citing an image in the Reference List:

• Last name, First initial. (Year image was created). Title of work [Type of work]. URL 

Note: If you can only find the screen name of an author, use that as the author's name. Maintain the formatting of the screen name. For example, if a screen name is in all lower case, keep the name in lower case in your citations. If there is no title, create your own title that describes the content of the image.

Example of a Reference List citation for an image: 

• Sipler, D. (2005). Nap time [Photograph]. Flickr. https://www.flickr.com/photos/photofarmer/284159867/in/set-72157594353612286

Formatting Figures in Your Paper:

Each image in your paper should have a figure number, a title, and a caption. The caption should describe the image, provide a citation for the image, and provide copyright information. For example:

Figure 1

Two Cats Resting

Note. This photo shows two orange cats resting in the "loaf" position. From Nap time [Photograph], by D. Sipler, 2005, Flickr (https://www.flickr.com/photos/photofarmer/284159867/in/set-72157594353612286). CC BY 2.0.

If you have taken the photo or created the image, you do not need to cite it or provide copyright information for it. You will still need to label the picture with a figure number and title, and you will need to provide a caption with information on what the image shows. 

For more information on formatting tables and figures in your APA style paper, see:

• APA Style Guide: Tables and Figures
• APA Style Guide: Clip Art or Stock Image References

Navigating Copyright for Reproduced Images

If you did not create the image, you need to provide a copyright statement for that image. The APA Style Blog takes you through the four steps of navigating copyright for reproduced images:

1. Understand the copyright status of the image.
2. Determine whether permission is needed to reproduce the image.
3. Secure permission to reproduce the image, if permission is needed. 
4. Write the APA Style copyright statement and reference list entry for the image. 

For more information on copyright and finding safe to reuse images, see the library's Copyright Guide. 

Zotero

Zotero is a free open-source citation manager that can help you organize your sources and generate citations. Go to zotero.org to create a Zotero account and download Zotero. You can use any of your email addresses to create your account. You need to download Zotero in order to fully use it.

You can find additional support documents on Zotero's website: https://www.zotero.org/support/

Add Sources to Zotero

There are multiple ways to add sources to your Zotero library. 

1. Use the Zotero browser extension. 

• In the Zotero desktop app, go to Tools and select "Install Browser Connector." Or go to https://www.zotero.org/download/connectors.
• You can install the Zotero browser connector in Chrome, Firefox, Safari, and Edge. 
• Once you have added the browser connector, you can use it to save online sources to your Zotero library. When you find an online source that you want to save, click on the Zotero browser connector symbol.

• A Zotero box will pop up. Select the library and folder that you would like to add the source too. Use the arrow buttons in the Zotero pop up to find your libraries and folders. Then click done.
• Zotero generally works well with academic sources, like journal articles and ebooks. It works for some webpages, but, some webpages don't provide any information that Zotero can recognize. If that happens, add the webpage manually to your Zotero library. 

2.  Add a source manually.

• In the Zotero desktop app, click on the green plus sig

• From the drop-down menu, select the type of source you are adding (book, journal article, etc.)
• Then fill in the information about that source (author, title, date, etc.) 

3. Add a pdf

• If you have a pdf of an article saved to your computer, you can click and drag the pdf into Zotero. Zotero is often (but not always) able to read the metadata of the pdf and create a record for the article. 

Learn more about adding items to Zotero: https://www.zotero.org/support/adding_items_to_zotero

Create Citations using Zotero

1. GoogleDocs

• You need to have the Zotero app open on your computer. 
• You need to have the Zotero Connector installed in Chrome or Firefox to use Zotero in GoogleDocs. 

  The Zotero Connector adds a Zotero menu to the Google Docs interface: 

• Add/Edit Citation: Add a new citation or edit an existing citation in your document at the cursor location.

  • The first time you select this option, a pop-up will ask you to log in to your Zotero account. 

  • Then another pop-up will ask you to select your citation style. 

  • Then a red box will appear where you can search for the source you wish to cite (start typing in the author or title to see a drop-down list of sources that match your search). 

  • If you do not see the red Zotero search box, click on the Zotero icon at the bottom of your desktop to bring it up

• Add/Edit Bibliography: Insert a bibliography. (You must already have at least one in-text citation in your document before you can add the bibliography. As you add in-text citations for new sources, those sources will also be added to your bibliography.)

• Learn more about using Zotero with GoogleDocs: https://www.zotero.org/support/google_docs

2. Word

• In Zotero, go to Tools and select Add-ons to find and enable the Word plug-in. 
• Installing the Zotero Word plugin adds a Zotero tab to Microsoft Word. The Zotero tab has options for Add/Edit Citation and Add/Edit Bibliography.

• Add/Edit Citation: Add a new citation or edit an existing citation in your document at the cursor location.

  • A pop-up will ask you to select your citation style. 

  • Then a red box will appear where you can search for the source you wish to cite (start typing in the author or title to see a drop-down list of sources that match your search). 

  • If you do not see the red Zotero search box, click on the Zotero icon at the bottom of your desktop to bring it up

• Add/Edit Bibliography: Insert a bibliography. (You must already have at least one in-text citation in your document before you can add the bibliography. As you add in-text citations for new sources, those sources will also be added to your bibliography.)

• Learn more about the Zotero Word plug-in: https://www.zotero.org/support/word_processor_plugin_usage

3. Right-Click to Create Citation/Bibliography

• To create a bibliography or a citations list in Zotero, highlight one or more references and then right-click (or control-click on Macs) to select “Create Bibliography from Selected Item(s)…”. Then select a citation style for your citation/bibliography format and choose either to create a list of Citations/Notes or a Bibliography. Then choose one of the following four ways to create your citation/bibliography:
  • Save as RTF will allow you to save the bibliography as a rich text file.
  • Save as HTML will allow you to save the bibliography as a HTML file for viewing in a web browser. 
  • Copy to Clipboard will allow you to save the bibliography to your clipboard to paste into any text field.
  • Print will send your bibliography straight to a printer.
• Learn more about creating bibliographies with Zotero: https://www.zotero.org/support/creating_bibliographies

ZoteroBib

ZoteroBib is free online citation generator. It is useful for quickly generating a citation that you can copy and paste. You do not need an account, and ZoteroBib will not save your sources. Go to zbib.org to use ZoteroBib.