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Data Management and Record Keeping

Tools, tips and checklists for creating a data management plan and managing data you generate

Additional DMP Resources

  • The DMP Tool from the University of California is a great free resource you can use to create your plan, whether it is a generic plan or one that has to meet specific funder requirements. 

  • Federal agencies are increasingly including DMP-related mandates as part of their funding requirements:
    - NIH's Data Sharing Policy & Implementation Guidance.

- NSF's Dissemination and Sharing of Research Results includes DMP requirements for different NSF units, as well as more general data management guidance for grant proposals.

Federal Funding Agencies: Data Management & Record Keeping Policies

Here are the data management and record keeping policies from a select list of federal funding agencies:

References

Clark, J. (2014). Scientific record keeping [slides]. Retrieved from: https://oir.nih.gov/sites/default/files/uploads/sourcebook/documents/ethical_conduct/presentation-scientific_recordkeeping-april2014.pdf  

Committee on Science, Engineering, and Public Policy. (2009). On being a scientist: A guide to responsible conduct in research. (Third Ed.) Washington, D.C.: National Academies Press. Retrieved from https://www.nap.edu/read/12192/  

Department of Defense. (2015). Plan to establish public access to the results of federally funded research. Retrieved from http://www.dtic.mil/dtic/pdf/dod_public_access_plan_feb2015.pdf  

Department of Energy. (2016). Statement on digital data management. Retrieved from https://science.energy.gov/funding-opportunities/digital-data-management/  

Harvard Biomedical Data Management. (n.d.). Electronic lab notebooks. Retrieved from https://datamanagement.hms.harvard.edu/electronic-lab-notebooks

Macrina, F. L. (2014). Scientific integrity: Text and cases in responsible conduct of research. [Fourth Ed.] Washington, D.C.: ASM Press.

National Institutes of Health. (2003). NIH data sharing policy and implementation guidance. Retrieved from https://grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm

National Science Foundation. (2013). Chapter II: Proposal preparation instructions in Grant Proposal Guide. Retrieved from https://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#dmp

Ryan, P. (n.d.). Keeping a lab notebook: Basic principles and best practices [slides and notes]. Retrieved from https://www.training.nih.gov/assets/Lab_Notebook_508_(new).pdf

U.S. Department of Health and Human Services, Food and Drug Administration. (2007). Good laboratory practice regulations: Subpart J, records and reports. Retrieved from https://www.fda.gov/ICECI/Inspections/NonclinicalLaboratoriesInspectedunderGoodLaboratoryPractices/ucm072738.htm#spj  

U.S. Department of Health and Human Services, Food and Drug Administration. (2015). Plan to increase access to results of FDA-funded scientific research. Retrieved from https://www.fda.gov/downloads/ScienceResearch/AboutScienceResearchatFDA/UCM435418.pdf  

University of Wisconsin-Madison. (n.d.). Electronic lab notebooks: Best notebook practices. Retrieved from http://eln.wisc.edu/about-eln/best-practices/  

Worcester Polytechnic Institute. (2017). WPI policy on research conduct. Retrieved from https://www.wpi.edu/sites/default/files/docs/About-WPI/Policies/Research_Misconduct_Policy.pdf